A virtual data room is an application that provides authorised users with access to a secure on-line library of documents. These documents are usually related to the process of due diligence to a transaction and are stored in an electronic format on a secure server that's accessed via the Internet.

Our virtual data room application, Proximity, is an intuitive, user-friendly, online application that allows you to store, manage and release documents and information during a divestment project. It streamlines the transactional process by allowing parties to perform parallel due diligence while allowing you to maintain and record security.

Proximity Virtual Data Room has been developed to facilitate the business valuation and legal due diligence phase of an asset divestment. The system was developed after consultation with the legal, corporate finance and investment banking communities.

FEATURES:

• Security:

  Each user has a unique username and password, SSL encryption, IP address tracking and verification.

• Intuitive:

  An easily navigable interface that reduces learning time.

• Audit Trail and User Logs:

  Reports of user activity detailing documents viewed for tracking purposes.

• Search:

  Records can be filtered through simple and detailed functions to facilitate rapid retrieval.

• Q&A:

  An online Q&A facility for general and document specific questions with links to the specific document.

• Control and Release:

  Control over users as to what and when they see documents and what they can do with them (save, view or print).

• Support:

  Our trained support team offers real time support with a service of on/offsite scanning.

Case studies

BENEFITS:

• Simplicity:

  In cutting out the paper trail by having a clear and concise online data room, the due diligence process is consistent and easily managed.

• Speed up deal times:

  Proximity can be running in a matter of days with minimal business disruption, Q&A is performed online in a real time fashion.

• Increase value:

  Multiple buyers viewing the information create a more competitive environment, potentially realising higher values.

• Cut cost:

  Reduces reprographic and distribution costs, eliminates unauthorised document removal and users can access the system in their time from their offices.

• Risk reduction:

  Buyers can quickly receive full disclosure of all critical documents with secure up to date information reducing the risk of retentions.

• Confidence:

  Security and confidentiality are maintained to the highest standards and all scanning and hosting is done within secure environments.

• Insight:

  The user-logging interface records viewing and access activity and gives valuable insight into buyer intent and sensitivities.

• Support:

  Our trained support team offers real time support as and when you need it.